Data and Compliance Manager

Salary: Competitive (details to be published soon)

Application Deadline: TBC via our Careers page

ArtsEd is committed to safeguarding and promoting the welfare of children and young people and expects all staff (permanent and visiting) and volunteers to share this commitment; all staff are required to undergo background checks in line with Keeping Children Safe in Education 2021 regulations and to hold an enhanced DBS.

Background of ArtsEd

ArtsEd originated from two schools, one founded in 1919 by Grace Cone and one founded in 1922 by Olive Ripman. These two educational pioneers believed passionately in the value of combining a general academic education with specialised training in dance, drama, music and art. They were committed to preparing young people for professional careers in or related to the theatre. In 1939, Grace and Olive joined forces to create the Cone Ripman School, subsequently named the Arts Educational Schools. Dame Alicia Markova and Sir Anton Dolin drew almost exclusively on ArtsEd students to help them create their revolutionary company London Festival Ballet, which eventually became the English National Ballet. Ballerina Dame Beryl Grey became Director of the Schools in the 1960s. ArtsEd continued to innovate, introducing both professional acting and musical theatre courses and in I986 moved to its present home in Chiswick. In 2007, Lord Andrew Lloyd Webber became President, heralding an auspicious new era for ArtsEd.

ArtsEd Today

ArtsEd offers talented and energetic young people a unique opportunity to explore and develop their promise as performers, whilst enjoying the challenges of a full academic curriculum.
We are consistently rated as the most academically successful performing arts school in the UK, with impressive results throughout. These achievements are supported by our most recent report from the Independent Schools Inspectorate, in which the quality of our pupils’ academic, vocational, and personal development was judged to be excellent.
At the heart of our success lies committed, positive and enthusiastic staff, a powerful combination of vocational training delivered by experts in their field, exceptional pastoral care and an extensive academic curriculum.

Purpose of the role

This is a new position at ArtsEd and the right candidate will be able to shape and develop the role to best suit the needs of the school. At its core, this role is ideal for someone who has both an interest and an affinity with policy and procedure as well as the ambition to take a lead role on the implementation of a new, whole school management information system.

  • To introduce and maintain the new school management system across the Day School and Sixth Form.  Providing the lead for the management and co-ordination of efficient procedures relating to school assessment data systems, maintaining accuracy, integrity and confidentiality.
  • To liaise with MIS support and communicate with colleagues re new updates, problem solving etc.
  • To maintain the integrity of MIS; ensuring it is fit for purpose and working at an optimum level for all users throughout the school year. Ensuring the continuity between the MIS and all interfacing systems.
  • Review, advise and promote new technology and initiatives, within the MIS, in the school.
  • To ensure that data is used in compliance with the principles of GDPR and to maintain a map of all school data.
  • To ensure that all DSSF policies are proactively reviewed and updated on a regular basis. To work closely with the Deputy Head and Head to identify meaningful and practical areas for development.
  • To remain engaged with all developments in independent and mainstream education that will have an impact on policy and provision.
  • To help further build the school’s reputation as the national leader in arts education.

Key Responsibilities

Data

  • To ensure that data held on the School Management Information System (MIS) is entered accurately and completely and is kept up to date. Data includes both staff and student records.
  • To act as lead advisor for the school in relation to its compliance with GDPR and the Data Protection Act
  • Ensure teaching, support and admin staff have had sufficient training and guidance in the use of the MIS to enable it to act as a useful and effective source of information. To issue best practice training guides on specific applications for users
  • To eventually develop and implement new systems, policies, procedures, and MIS enhancements that help improve the collation and control of information across the school in order to inform decision making and whole school performance.
  • Produce any documentation as may be required to an agreed standard.
  • Develop the scope of the MIS under the direction of the Senior Academic Staff as may be required.
  • To assist in the timely and accurate collection and collation of data for DFE, ISI and other government bodies returns and submissions, including the census.
  • To undertake any other duties as directed by the line manager.

Compliance

  • Liaise with relevant staff regarding changes to guidelines and legislation and updates required for policies and procedures.
  • Initiate changes where required to relevant policies, either on an annual basis or following regulatory change(s).
  • Oversee the process for ensuring that all policies are reviewed on a timely basis by the appropriate members of SLT or the board of trustees. Ensure that accurate records are made of these reviews and that appropriate practical action is taken.
  • Keep the policy section of the DSSF website up to date.
  • Ensure that all necessary regulatory information is effectively communicated to all relevant stakeholders.
  • Ensure the Day School and Sixth Form are inspection ready from a compliance perspective, and keep documents required for ISI inspection up to date.
  • Maintain the risk register for the Day School and Sixth Form and be prepared to chair elements of the risk committee agenda.
  • Prepare compliance reports for the governors where necessary.
  • Maintain up to date knowledge of all relevant legislations and regulations.
  • Undertake such other comparable duties as the Deputy Head may require from time to time.

Application Support

  • Manage all aspects of the MIS and the process of data transfer with interfacing software.

Team Responsibilities

  • Work as part of a team and adopt flexible working practices.
  • To be flexible and work on any IT projects as required to ensure the needs of the school are met.

Health & Safety

  • Follow relevant H&S procedures and raise awareness among staff, pupils, and other users.

Additional Information

  • All staff must carry out their responsibilities with due regard to all ArtsEd policies, procedures, the Staff Handbook and Staff Code of Conduct
  • All line managers must ensure their teams are suitably trained in relation to the above and lead by example
  • All staff must accept responsibility for ensuring that Health and Safety in the workplace policy is adhered to at all times
  • All staff must respect the confidentiality of data stored electronically and by other means in line with the Data Protection Act
  • All staff are required to regularly undertake Safeguarding, Prevent, Code of Conduct and GDPR training and to maintain their own professionalism and job-related knowledge through ongoing CPD.
  • All staff are required to undertake training that is relevant to the post to maintain their continued professional development and to suit the requirements of the post
  • All staff are required to hold a clear, enhanced DBS
  • All staff are required to be professional, cooperative, and flexible in line with the needs of the post and the school.
  • The above list is not exhaustive, and the post holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post.
  • All Job Descriptions are reviewed annually and will change to reflect the needs of the School and the post.
  • All staff must be committed to the safeguarding and promotion of the welfare of young people, and demonstrate this commitment in every aspect of this post.
  • All staff must adhere to and ensure compliance with the School’s Safeguarding Policy at all times.
  • Staff must report any safeguarding or child protection concerns to your line manager or the School’s Designated Safeguarding Lead.

Person Specification

Essential Desirable
Qualifications
  • Good level of general education
  • Technical certification or equivalent knowledge
  • Degree or equivalent

 

Knowledge
  • School MIS systems
  • Microsoft Office products
  • GDPR regulations and data handling best practice
  • Knowledge of legislation relevant to independent schools and charities
  • SQL development experience

 

Experience
  • Experience of using an MIS
  • The ability to interpret legislation and be able to explain the requirements in simple, practical terms
  • Experience of working in a similar comparable role
  • Experience as a compliance officer
  • Experience of working in an educational environment
  • Previous experience of running a school MIS (CMIS, iSAMS, 3Sys, etc)
  • Experience in migrating MIS systems
  • MS SQL Server, SQL Server Reporting Services (SSRS) and T-SQL experience
Skills
  • Flexible in prioritising work
  • Ability to present to colleagues, SLT and governors
  • Strong communication skills
  • Good interpersonal skills and confidence to communicate effectively with colleagues
  • Excellent organisational and administrative skills
  • Ability to work accurately under pressure and manage workload with attention to detail
  • Strategic planning skills

 

Personal attributes

 

  • Team player but able to work autonomously
  • Able to maintain confidentiality on all details concerning staff, pupils, and parents
  • Effective time management skills
  • Passionate about both independent and arts education
Safeguarding

 

  • Awareness of safeguarding in education
  • Knowledge of safeguarding legislation and good practice