Headteacher’s PA (Day School & Sixth Form)

Salary: £29,000 – £31,000 pa

Application Deadline: Friday 21 January via our Careers page

 

ArtsEd is committed to safeguarding and promoting the welfare of children and young people and expects all staff (permanent and visiting) and volunteers to share this commitment; all staff are required to undergo background checks in line with Keeping Children Safe in Education 2021 regulations and to hold an enhanced DBS.

Background to ArtsEd

ArtsEd originated from two schools, one founded in 1919 by Grace Cone and one founded in 1922 by Olive Ripman. These two educational pioneers believed passionately in the value of combining a general academic education with specialised training in dance, drama, music, and art. They were committed to preparing young people for professional careers in or related to the theatre. In 1939, Grace and Olive joined forces to create the Cone Ripman School, subsequently named the Arts Educational Schools. Dame Alicia Markova and Sir Anton Dolin drew almost exclusively on ArtsEd students to help them create their revolutionary company London Festival Ballet, which eventually became the English National Ballet. Ballerina Dame Beryl Grey became Director of the Schools in the 1960s. ArtsEd continued to innovate, introducing both professional acting and musical theatre courses and in 1986 moved to its present home in Chiswick. In 2007, Lord Andrew Lloyd Webber became President, heralding an auspicious new era for ArtsEd.

ArtsEd Today

ArtsEd offers talented and energetic young people a unique opportunity to explore and develop their promise as performers, whilst enjoying the challenges of a full academic curriculum.
We are consistently rated as the most academically successful performing arts school in the UK, with impressive results throughout. These achievements are supported by our most recent report from the Independent Schools Inspectorate, in which the quality of our pupils’ academic, vocational, and personal development was judged to be excellent.
At the heart of our success lies committed, positive and enthusiastic staff, a powerful combination of vocational training delivered by experts in their field, exceptional pastoral care and an extensive academic curriculum.

Summary of the role

The PA to the Head is responsible for ensuring the effective running of the Head’s office as well as providing support as required to the Deputy Head. There will be significant front of house and pupil recruitment responsibility with this role.

This vital role, operating at the heart of the school will support the work of the Head and the wider Senior Leadership Team. The post holder will have access to confidential information, requiring absolute discretion at all times.

Key Responsibilities

Head’s Office

  • To act as an effective and efficient Personal Assistant
  • To ensure the smooth running of the school office
  • To liaise with the finance department in relation to invoicing
  • To manage all orders e.g., stationary, consumables,
  • To manage the Head’s email, letters (including admissions letters), telephone calls and general communications
  • To prepare agendas and reports, and to take and publish minutes of internal meetings chaired by the Head
  • To organise the Head’s electronic diary
  • To manage all aspects of the Head’s internal entertaining, travel, and accommodation
  • To maintain and update all pupil files, both paper and electronic, and other administrative tasks as part of the wider school office in line with GDPR
  • To support the Head in meeting all statutory requirements of the Head’s role (including inspection readiness, in conjunction with the Data and Compliance Manager)
  • To support the Head in the management and administration of:
    • parent/school relationships, including administration of parent meetings
    • Head’s events for pupils
    • staff meetings with the Head
    • school events, internal and external, hosted by the Head
  • To co-ordinate with Admissions regarding all aspects of admission, recruitment, and retention; playing a key role in recruitment, and serving as the main front of house point of contact for prospective families
  • To work alongside the Head in developing and implementing the school’s wider recruitment policy, which will involve numerous visits to feeder schools throughout West London.
  • To co-ordinate news for publications and reports e.g., end of term parent letter and Head’s reports to the school Governors
  • To support the Head in the management of the Head’s budget and expenses
  • To support staff recruitment processes as required
  • Any other duties reasonably requested by the Head that are commensurate with the role
  • To support the wider school community
  • To manage regulatory returns to bodies such as the DfE, and the ONS

Deputy Head’s Office

  • To liaise between the Head and Deputy Head on parent issues and communication ensuring appropriate and prompt response
  • To liaise with the Head and Deputy Head in assigning parent meetings and appointments
  • To undertake general administration for the Deputy Head including diary management, telephone call handling, email support and processing of letters

General

  • Financial record keeping, preparing/processing invoices, reconciling business credit cards
  • To maintain and update pupil files including responsibility for the school information management system, programme enrolment, timetabling, and communication
  • Liaising with catering, facilities, and venues in relation to logistical requirements.
  • Liaising with the HR team as required in relation to absence and cover
  • Assisting daily office function including registers and absences and providing first point-of-contact for parent queries
  • Room allocation management

Secondary Duties

  • All staff must carry out their responsibilities with due regard to all ArtsEd policies, procedures, the Staff Handbook and Staff Code of Conduct
  • All line managers must ensure their teams are suitably trained in relation to the above and lead by example
  • All staff must accept responsibility for ensuring that Health and Safety in the workplace policy is adhered to at all times
  • All staff must respect the confidentiality of data stored electronically and by other means in line with the Data Protection Act
  • All staff are required to undertake mandatory training upon induction and at regular intervals in line with training policy. This includes but is not limited to Safeguarding, Prevent, GDPR, Code of Conduct, and Health and Safety
  • All staff are required to undertake training that is relevant to the post to maintain their continued professional development and to suit the requirements of the post
  • All staff are required to hold a clear, enhanced DBS
  • All staff are required to be professional, cooperative, and flexible in line with the needs of the post and the school.
  • The above list is not exhaustive, and the post holder will be required to undertake such duties as may reasonably be expected within the scope and grading of the post.

Person Specification

Skills, Attributes and Personal Qualities

The post requires an understanding of, and commitment to, the primary importance of safeguarding within our school; a courteous, welcoming and caring demeanour, absolute discretion and a flexible approach; and a genuine interest in the performing arts is essential.

The successful postholder will be able to discuss at interview a career which demonstrates:

  • The ability to develop positive relationships
  • Experience of working as an administrator at a meaningful level
  • Experience of handling client enquiries sensitively, promptly and effectively
  • Excellent written and verbal communication skills, including strong secretarial and IT skills
  • Experience of dealing with a range of external stakeholders
  • The ability to plan, organise and anticipate requirements in a timely manner to support the smooth running of the school
  • Strong team working skills, flexibility, and a high level of initiative
  • An ability to focus on problem-solving and task completion
  • The motivation to work with children and young people
  • An ability to form and maintain appropriate relationships and personal boundaries with children and young people

 

To apply for this role, please see our Careers page and fill in the online form.